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Funding Guidelines for HDR Support

The Faculty of Business and Economics provides financial support to HDR candidates' projects. Each PhD candidate may apply for up to $8,000 (MPhil candidates up to $4,000 and MRes Year 2 candidates up to $1,000) from the Faculty HDR Support Fund toward their research project over the course of their candidature. 

FBE funding is available for the following research related expenses:

  • Fieldwork and data collection, including:
    • travel
    • survey costs
    • the cost of transcribing taped material
    • data entry, clerical assistance
    • translation of material to/from English,
    • visits to off campus libraries or archives
  • Purchase of data or databases
  • Special items of equipment or software not available in the Faculty
  • Training, workshops, symposiums to develop research analytical skills
  • Thesis production (up to a total of $500 for PhD and MPhil thesis and $300 for MRes thesis) 
  • Copy editing (up to a total of $1,200 for PhD and MPhil thesis and $700 for MRes thesis)
  • the following expenses are allowable for PhD and MPhil candidates only:
    • Journal paper submission fees
    • Presentation at high quality national or international conferences and doctoral colloquia, including: registration fees, air fares and other transport, travel insurance, visas, accommodation and living expenses

Normally, copy editing of theses is not covered by Faculty funding. It is expected that candidates utilise the Academic Writing programs and consultations to develop their writing to a high standard during their degree. All of the various workshops and training events organised by the Faculty for groups of candidates are provided to the candidates free of charge.

Eligibility

Candidates enrolled in Higher Degree Research programs in the Faculty of Business and Economics whose candidature is confirmed and in good standing are eligible to access Faculty funding for their research costs. To be eligible for funding, candidates have:

  • completed the Central and Faculty Commencement Programs
  • successfully completed Protocol (PhD and MPhil candidates only)
  • obtained satisfactory progress on their last Annual Progress Report (PhD and MPhil candidates only)
  • NOT exceeded their principal scholarship expiry date (if scholarship holder)
  • NOT exceeded their maximum candidature period

Conditions

1. All budgeted items must be

  • directly related to supporting HDR project costs
  • for legitimate research purposes
  • reasonable given the stage of progress of the thesis
  • within the overall funding allocation for the duration of candidature
  • expressed in $AUD
  • have signed approval of the principal supervisor
  • submitted in the appropriate budgeting template (see the HDR Candidature Budgeting and Payment instructions) at progress review milestones, or when the budget needs to be updated.

2. It is assumed that candidates will:

  • plan for their project-related expenditure well in advance
  • utilise any saving opportunities available, such as early bird discounts, student discounts, etc
  • apply for external funding opportunities throughout their degree (if applicable)
  • access MQPGRF funding in their 3rd year of PhD study or 2nd year of MPhil.

3. Travel expenditure must comply with University policy. Students planning to travel need to refer to the University's travel policy and insurance policy as well as the HDR Candidature Budgeting and Payment Instructions when asking for payment. Travel must be purchased through STA (MQ branch) or Campus Travel. Absolutely no retrospective funding applications will be considered.

4. Applicants need to maintain a travel diary with detailed notes to accompany any expenses incurred. This is an invaluable tool when making claims for expenses.

5. Where living expenses are incurred, Faculty of Business and Economics will fund actual sustenance expenses provided all relevant receipts are submitted when claiming expenses and expenses are "reasonable" at the point of destination. ATO guidelines for living expenses can be used for budgeting purposes, see http://law.ato.gov.au/pdf/tr06-43.pdf

Related Policies / Procedures